Report Alchemy

Tutor progress report template

A free template for the report you send parents each half-term, with what to put in each section and three worked examples. Download it, change it as you like, and use it with every student.

Download the Word template Free. No sign-up. A4, three sections.

What to put in each section

Parents want to know three things: how their child is getting on, what comes next, and whether there is anything they can do.

Progress

What you covered this half-term and how the student got on. Say what has improved since last time, with one specific example: a score, a piece of work, a skill they can now do. A real example is what makes a report believable.

Next steps

One or two things to work on next, and how you will work on them in lessons. Make them specific enough that a parent could ask their child about them at tea.

For home

One small thing the family can do between lessons, such as reading aloud for ten minutes. Leave it out if there is nothing useful to say.

Three worked examples

A tutor's notes on the left, the report written from them on the right. The students are invented.

GCSE English, Year 10

Tutor's notes: Amara
  • essays far better organised
  • quotations still too long
  • loved Macbeth
  • timed paragraph down to 12 minutes
Progress report: AmaraGCSE English, Year 10 · Autumn 1, 2026

Progress

Amara's essays are far better organised than at the start of term. Each paragraph now makes one point and backs it up, and she can write a timed analytical paragraph in twelve minutes, down from twenty. She has clearly enjoyed Macbeth and is quick to spot language worth writing about.

Next steps

To keep her quotations short and build them into her own sentences, so that her analysis has room.

For home

Reading a short newspaper article aloud each week and choosing one phrase to comment on would help.

11+ preparation, Year 5

Tutor's notes: Finn
  • verbal reasoning practice scores 62% to 78% in six weeks
  • vocabulary still the gap
  • enjoys word games
  • rushes maths word problems
Progress report: Finn11+ preparation, Year 5 · Autumn 1, 2026

Progress

Finn's verbal reasoning has improved steadily: his practice-paper scores rose from 62% to 78% over the half-term. He enjoys word games, and that enthusiasm is helping his speed.

Next steps

Vocabulary is now the main gap, so we will learn ten new words a week. In maths he will read each word problem twice before answering, as he tends to rush them.

For home

Playing word games together, and talking about new words he meets in his reading, would make a real difference.

Primary maths, Year 4

Tutor's notes: Ben
  • fractions secure now
  • six, seven and eight times tables still slow
  • much more confident asking for help
Progress report: BenPrimary maths, Year 4 · Autumn 1, 2026

Progress

Ben now works confidently with fractions, including finding fractions of amounts, which he found hard in September. He is also much more willing to ask for help when he is stuck.

Next steps

His six, seven and eight times tables are still slow, and that holds him back in longer problems. We will practise them at the start of every lesson.

For home

Five minutes of times-tables practice each day, out loud or with an app, would help them become automatic.

Questions

How long should a progress report for parents be?
Long enough to say what was covered, how the student is doing and what comes next, with one real example. For a half-termly report that is usually a few short paragraphs. Parents read every word of a short, specific report; a long, general one is skimmed.
How often should tutors send progress reports?
Many tutors write one each half-term, which gives parents news six times a year without asking for much of the tutor's time. Agencies often promise a report every half-term or every month.
Should I mention grades or scores?
Where you have them, yes: a practice-paper score that has moved is the clearest evidence of progress a parent can get. Say what it was and what it is now, as in Finn's report above.
Can I put my students' names into ChatGPT to write these?
Check your own data protection duties first: a student's name and progress are personal data. Report Alchemy replaces the names of students you have added with a code before any text is sent to the AI, by default, and keeps your data in London. Details are on our data protection page.

Writing one for every student?

Paste one of your reports and Report Alchemy learns this layout, or your own. Then it writes a report for every student from a line of notes each, in one sitting. 30 reports free, no card.

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The Report Alchemy alchemist at her desk with a finished stack of reports and a mug of tea.